In today’s fast-paced world, convenience is the key. Companies are incorporating multifunctional gadgets into the office space to save time and cost and boost work speed. Printers are proven to be a game changer here. With multifunctional printers (MFPs), companies have already revolutionized the workspace.
These advanced printers have developed mobile printing technology, which is lucrative for a growing office space. Printers are now equipped with wireless features like Bluetooth and Wi-Fi, making it easy to connect with devices wirelessly. You can connect these printers with phones and print documents or photos without hassle.
If you are unfamiliar with the steps and wondering how to connect your phone to a printer directly, you must read this blog. This comprehensive read explores the steps of connecting your phone to a printer and explains its benefits.
Let’s begin!
What are the Ways to Print from Your Phone?
Previously, to print a document from the phone, one needed to transfer it to a computer first. With the latest technology, you can directly connect your phone to a printer and print anything. If you are thinking, “How do I print from my phone to my printer?” there are two ways to print from your phone.
- Use a USB cable and converter to connect the phone and printer.
- You can connect the printer directly to the phone and print your desired files.
Follow these simple steps to connect your printer with USB –
To know more about how to print something from your phone to a printer with a USB cable and converter, follow these steps mindfully:
1. Select the Correct USB and Converter
Not all USBs and converters will serve your purpose. For a flawless outcome, you must select a compatible USB and converter. You can use the model number to search for it on the Internet or ask your vendor.
2. Connect the USB with Converter
Once you have the dedicated USB and converter, connect one part of the USB to the printer and another to the converter. This will help transfer documents from the converter to the printer.
3. Pair the Converter with Your Phone
One part of the converter is connected to the USB. Now, you must pair the opposite end of the converter with your phone. It will help connect the phone to the printer and translate documents from the phone’s language to the printer’s.
4. Choose Your File and Get the Job Done
Your phone and printer are perfectly connected. To complete the job, select the file and press the print button.
If you want to stay wireless and are wondering, “How can I connect my phone to my printer wirelessly?” Follow the second method. It will help you remain wireless and do the printing task seamlessly.
Follow these simple steps to connect your printer wirelessly –
1. Start With Checking the Printer Compatibility
If you want to print from your phone and wondering, “How can I add a printer to my phone?” You must start by checking your printer’s compatibility level. Check whether it is ready to connect with the phone. It is crucial to mention that most new-age printers have built-in wireless connectivity features, such as Wi-Fi or Bluetooth.
If you are using an older model, you might not have this feature. Either invest in a wireless printing adapter or buy a modern printer to boost overall convenience. If you are worried about the budget, you can opt for refurbished printers.
2. Turn On the Printer Bluetooth or Wi-Fi to Connect With Phone
Next, you must turn on the printer’s Bluetooth or Wi-Fi. Read the user manual or contact your vendor for additional guidance. Once you activate the Bluetooth or Wi-Fi, it will emit a signal. Your phone catches this signal and connects.
At this stage, you must turn on the Phone’s Bluetooth. Your phone receives a signal and easily connects with the printer.
3. Find the Printer and Connect it to the phone.
If you are stressed about pairing your phone with a printer, don’t worry; you have done your set-up. You need to go to the settings, find the printer (by its model name), and pair it.
Remember, the printer model name will flash in your phone’s settings, and some models require a PIN. For easy access, you can ask the vendor for the printer PIN.
4. Download and set up the Printing Application.
We advise downloading and setting up a printing application to streamline the task. It helps with various jobs, such as print management and advanced print settings, and tracks printing assignments.
If you are wondering which application to download, note every printer comes with its dedicated application. You can find it on the company website or in the manual.
5. Select Your File and Tap on the Print Option
Your phone is connected correctly to the printer without wires or extra accessories. Locate the file, select it, tap the print option, and receive the printouts.
Hopefully, now you have a brief idea of “How to add a printer to my phone?” and there is no room for confusion. We suggest you opt for the second one as it is easier to process and gets the work done wirelessly. It will boost your overall convenience and make the process faster.
What are the Benefits of Connecting Phone to Printer?
Imagine getting ready for a crucial client meeting and needing urgent documents. What will you do?
With rapid technological advancements, printers have come a long way. Gone are the days when a printer needed to connect to a phone with the help of a computer. Modern printers come with wireless features like Bluetooth or Wi-Fi. These features help these printers connect to the phone directly and do the job faster.
So, send the document to the printer from your smartphone for last-minute printing deeds.
Let us take a look into the benefits –
1. Boost User Convenience and Elevate Efficiency Rate
When introducing a wireless printer to your space, you don’t need a compatible computer. With a few taps on your smartphone, you can print from any office corner, naturally boosting the overall convenience level.
On the other hand, it reduces dependency on gadgets and allows you to print whenever and wherever you need to. It elevates efficiency and ensures zero missed deadlines or pending printing tasks.
2. Mobile Printing Brings Versatility and Accessibility
Mobile printing helps you add versatility to your work. This technology lets you print traditional documents, such as contracts or reports, and photos directly from your phone’s gallery or social media applications. It is beneficial for creative industries like advertisements or digital marketing.
Furthermore, mobile printing technology helps printers access applications like Google Drive or Dropbox. You can save critical documents on your phone and print them at the right time, enhancing overall accessibility.
3. Increased Compliance and Confidentiality
Mobile printing supports better data security and confidentiality by allowing you to print only when ready. No printed papers remain abandoned in the printing tray, reducing the risk of data leaks.
It also ensures that only authorized people can access printed papers and printers. It protects the company from potential data theft and contributes to maintaining the standard.
4. Cost Effectiveness and Environmentally Friendly
When you add a printer to an Android phone or iPhone, you save time and significant bucks. Many printers come with facilities like automatic duplex printing. This technology ensures printing on both sides of the page and saves the paper budget and other costs like electricity, ink, etc.
Additionally, printing directly from a phone eliminates the necessity for additional devices such as computers or laptops, saving you from potential hardware and software costs. It reduces overall environmental waste and footprint.
If you ever wondered, “Why do I add a printer to my phone?” Hopefully, you have the answer. Mobile printing has many benefits, from reducing operational costs to boosting outcomes. It can help you achieve business goals and shape your overall productivity.
How to Print from Android Phones?
Answering your query about how to connect a phone to a printer is not straightforward because there are two types of phones in the market: Android and iPhone. There are 43.07% Android users in the US and 56.63% iPhone users in the US.
Data shows that both are popular, and their main difference is the operating system. There are distinct differences between their functionality. Whether you are an iPhone or Android user, it is crucial to know different technologies to stay ready to execute printing tasks under any circumstances without wasting time thinking about how to connect your phone and printer.
Here is the step-by-step process for printing from the Android-
- Step 1: To add a printer to Android, ensure the phone and Wi-Fi is connected to the same network. Remember, if the network is not the same, your phone will not connect, and your whole effort will be in vain.
- Step 2: Open Google Chrome on the Phone. Most Androids come with an in-built Chrome application. Nonetheless, if your phone does not have one, install it. You can also open Google Docs, Gmail, etc.
- Step 3: Now open the file you want to print. You can open it through Google Chrome or Google Drive, Docs, Sheets, or another Google Workspace app.
- Step 4: Next, tap on the three dots at the top-right corner. You will get a menu bar and select the print option from there.
- Step 5: In the printing option, select the page size, copy number, and other factors according to requirements and click the print button.
Note that these are the universal steps to connect the printer to Android. Nevertheless, some steps can differ depending on the phone or printer (whether it is an A3 vs. A4 printer). For example, the paper size or connecting process can vary in A3 than in A4. In that case, you must search for it online or in the manual.
Some branded printers can have different settings, too, and in that case, you need to search specifically on the Internet. For example, if you have an HP printer, you can search for “How do I connect my phone to my HP printer?” to get the correct information.
How to Print from Your iPhone?
As stated, iPhone and Android have different functionality. Hence, if you have an iPhone and are thinking about printing something from your phone to a printer – don’t worry! It is easier than you can imagine.
It is crucial to mention that connecting a printer to your iPhone with AirPrint will make things smoother. Nonetheless, if you don’t have AirPrint support, it is not impossible to set up a printer on your iPhone; you will require a USB cable for this.
Here is the step-by-step process to print from iPhone to printer with the support of AirPrint-
- Step 1: To connect the printer to the Mac, first ensure that the printer is turned on and connected to the same Wi-Fi network as the iPhone.
- Step 2: Next, select the file or document you want to print, tap on it, and share it with the printer.
- Step 3: Now, your document is shared with the printer, and it needs further instructions to proceed. Thus, press the print menu to move to the next step.
- Step 4: After clicking on the print menu, you will see several options like page number, page size, etc. Choose all the requirements according to your needs and press the final print button.
Take note: These are the general steps to connect the printer to the iPhone. Nevertheless, they can vary depending on the printer model. Some printers come with a PIN or password; you need to enter that to connect. Here, we suggest taking time to understand the usage.
Now, if you don’t have AirPrint support and are tensed over how to add a printer to your iPhone, calm down; it is not that difficult. You will require a USB cable to connect to an iPhone without AirPrint.
Here are the steps you need to follow to an iPhone without AirPrint-
- Step 1: To connect the printer to the iPhone, connect one end of the USB to the printer and another to your phone. Remember, it will act as the bridge phone and printer.
- Step 2: Right after connecting the cable, a pop-up should appear on your iPhone that is ‘OK’ and tap on it.
- Step 3: Your Phone is paired with the printer and now selects your documents to share with the printer.
- Step 4: Once it is shared, tap on the print menu. It will contain various requirements like page number, page size, etc., and choose according to your needs.
- Step 5: In the last stage, select all the requirements and press the print button. Your printing job will be done.
We know many users get stressed when they don’t get AirPrint support for their iPhones and think about how to connect a printer to their iPhones. Nonetheless, do not feel overwhelmed and follow these steps carefully.
Why Choose Network Digital for Your Next Printer?
Mobile printing is a boon for offices. It has reduced gadget dependency and time spent on operational tasks and elevated the overall workflow. However, without an updated printer, you cannot enjoy this feature. We suggest trusting a reliable and reputed dealer to buy or lease a printer.
A reputed dealer will ensure a top product with ideal post-sales support and ongoing maintenance. Their product will provide an uninterrupted workflow and value for money. If you are confused about whom to choose, as the market is flooded with options, we suggest you go for Network Digital only.
Why are we recommending Network Digital?
Here are the reasons for it-
1. Experience and Expertise
Network Digital has been serving this industry since 1977, and these two decades of experience help to provide unique solutions for every problem. They provide cutting-edge technology to meet the evolving demands of this competitive market and successfully partner with multiple famous companies in the US.
2. Flexibility
Updated printers require a significant chunk of the budget, making them unaffordable for everyone. If this is your problem, you can lease a printer from Network Digital. It helps you save money and stay ahead of the competition.
3. Transparency
Apart from top-notch servicing and updated printers, Network Digital is also known for its transparency of work. When you buy or lease a printer from them, you agree. This helps maintain transparency of the terms and conditions and abolishes any chances of misunderstanding or confusion.
4. On-going Maintenance
Network Digital prioritizes customer satisfaction. To this end, it offers ongoing maintenance packages, which help ensure uninterrupted operational hours and top-notch productivity.
Boost Your Workflow with an Updated Printer from Network Digital
Hopefully, you have received a brief answer to your query about how to connect your phone to a printer and are ready for mobile printing now. It helps to save time, reduce workspace complexity, and ensure a better outcome every time.
For the best results, connect with Network Digital and get a top-quality advanced printer. Our wide range of printers empowers you to choose from the latest models. Whether you have a large workspace or a small to medium office, you will surely get something that fits your needs and budget.
What are you waiting for? Connect with us and shape your printing jobs permanently.
